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Administrator

Isle of Man
Temporary
Our client seeks a Project Co-Ordinator/Administrator to assist their team on a 3 month contract
 
Role Profile:  Technical - supporting the Technical Team and the oversight of ongoing projects. Liaising with Consultants, Clients and the Team. Administrative - updating the company database in respect of project progress and consultant availability.  Supporting the International Directors and Accounts and Travel Team as and when necessary, with ad-hoc tasks.
 
Key Responsibilities:
  • Support aircraft surveillance projects.  Assist with the co-ordination and update of records with the status of all ongoing surveys.
  • Partake in the Quality Audit (QA) of aircraft inspection reports, to maintain the quality standard, which has always been the reason for so much repeat business.
  • Act as QA for document uploads to client server platforms, ensuring naming conventions and folder structure is preserved
  • Partake in the upkeep of the company database of Consultants, Clients and projects. It is important to know the availability of all consultants on our books, even if they are working on projects.
  • As projects come in from clients the details should be entered into the company database to allow an overview of ongoing work and estimated completion dates.
  • Ongoing projects updates provided by our consultants to be captured on the database.
  • Check weekly the next due contact date and update the Technical Team.
  • Remove any old entries (holidays etc.)
  • Remove expired and superseded documents
  • Prepare CVs for sharing with clients.
  • Prepare Consultants external profiles on the database ready to share with clients.
  • Review documents on our Database, Sharefile, reorganise and delete any duplicates.
  • Prepare client estimate templates.
  • Prepare letter templates for visas and security access.
  • Check any quarantined emails and release as required.
  • Support the Travel & Accounts Team as required.
 
Key Requirements:
  • Previous office experience
  • Ability to multitask & prioritise workloads
  • Attention to detail and be able to manage work loads
  • A Team player
Mark Burman
Your specialist: Mark Burman
Quote job ref: 15635

Hi, I'm Mark and I look after all the temp / contract roles. If this exciting job sounds up your street, please submit your details, we look forward to hearing from you.