Company Secretary

Isle of Man
Our client seeks a Company Secretary to join their team.
Role: Successfully administer and be responsible for the designated Investment portfolio focusing on effective service, quality, productivity and efficiency.
Key Responsibilities:
Administration of Portfolio
  • Provide investment administration and elements of fund administration for global fund of funds and South African private equity funds.
  • Provide investment administration for incentivisation structures,
  • Provide company secretarial administration for IOM and several US based investment holding entities.
  • Working in close collaboration with appointed investment advisors based in the UK and South Africa.
  • The completion of investment subscription documentation and onward submission.
  • Reviewing and drafting of shareholder agreements, loan agreements and other necessary legal documentation.
  • Responsible for fund manager updates including KYC, FATCA and CRS confirmations.
  • Determining necessary 3rd Party KYC requirements in accordance with a Class 3 Investment Licence.
  • Management of client monies and investing of the same, where appropriate;
  • Administering of proceed payments to the family and 3rd party investors.
Company Secretarial / Meetings
  • Organising and attending board meetings, shareholder meetings and client meetings, including preparation of agenda, notices and board packs, taking minutes;
  • Responsible for administration work actions which arise from the board meetings;
  • Preparation of correspondence and documentation including minutes, board reports, agreements, statutory records and ancillary documents.
Relationship Management
  • First point of contact for queries regarding Investment administration  
  • Key relationships with the appointed investment advisors, board members and legal council.
  • Dealing with third parties, including brokers, bankers, 3rd party investors, property agents, lawyers, accountants and statutory bodies on a regular basis.
  • Working closely with and supporting other team members.
Adhering to Statutory and Regulatory Requirements
  • Adhere to the various jurisdictions including but not limited to IOM, BVI, South Africa, US and Luxembourg.
  • Keep up-to-date with relevant changes in legislation and best practice guidelines.
  • Ensure all entities and structures are administered in accordance with applicable laws, relevant constitutional documents, and group policies and procedures.
  • Maintenance of trust and company records in accordance with internal compliance and other statutory requirements.
  • Review of statutory financial statements ensuring they are drafted in accordance with statutory requirements.
Key Skills & Experience:
  • Preferably STEP or ICSA qualified and/or an investment administration qualification.
  • Good working knowledge of IOM Anti-Money Laundering legislation, together with other current compliance legislation.
  • Strong organisational and time management skills; with the ability to prioritise, set and work accurately to tight deadlines.
  • Strong written and oral /communication skills.
  • Highly motivated and enthusiastic.
  • Must have the ability to work off own initiative and as part of a team.
  • Strong attention to detail.
  • Strong numerical skills.
  • Ideally, a strong understanding of Microsoft Excel and Visio.
  • Ideally a working knowledge of Viewpoint, OneNote and Microsoft Teams.
Mark Burman
Your specialist: Mark Burman
Quote job ref: 10955

Hi, I'm Mark and alongside Stuart we look after all the temp / contract roles. If this exciting job sounds up your street, please submit your details, we look forward to hearing from you.