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Personal Assistant - Executive Office Support

Isle of Man
Permanent
Our client seeks a Personal Assistant to join their team.
 
Role Profile:
To provide comprehensive operational assistance to the CFO and senior managers. This role covers a wide range of disciplines, such as company secretarial, human resources, travel management, accounts and dealing with external and internal customers.
 
Key Responsibilities:
  • Assisting the Executive Assistant with global company secretarial matters and issuing reports timely.
  • Supporting the CEO and CFO with given tasks and all personal matters, organising travel itineraries.
  • Additional liaison between departments for communication at executive level.
  • Scheduling meetings and liaising with participants (dealing with time zones, ZOOM, Teams, Outlook calendar).
  • Oversight of travel for other directors.
  • At the Executive Assistant's discretion or as requested by the CEO and CFO, handling ad-hoc tasks.
  • Deputising for the Executive Assistant while out of the office.
  • Maintaining business relationship with travel agencies, providers and suppliers.
  • Minute taking when required and preparation of Board packs for meetings.
 
Key Skills and Qualifications:
  • Working in an international and busy environment.
  • Using Microsoft Office Suite and software such as Adobe.
  • Handling sensitive and confidential information.
  • Financial statement reconciliations and expense claims processing.
  • Strong time management and ability to prioritise tasks.
  • Professional business communication skills in written and verbal English.
  • Analytical and logical, empathetic and a relationship builder.
  • Highly confidential and professional.
  • Emotionally resilient, acting with integrity and discretion.
  • Confident with the ability to appropriately challenge, with tact and diplomacy.
  • Flexibility and adaptability to changing circumstances.
  • Commercially aware.
Angela Westmorland
Your specialist: Angie Westmorland
Quote job ref: 13170

Hi I'm Angie, I am working on this amazing opportunity with one of the Island's leading employers, click apply now and I will be in touch.