Company & Trust Administrator
Isle of Man
Permanent
Trust and Company Administrator
The Trust and Company Administrator is responsible for assisting a senior member to the team with the day-to-day administration of a portfolio of trusts and companies on behalf of a diverse client base and be working towards having the knowledge and experience to administer a portfolio of client in their own name. This includes ensuring compliance with internal procedures, legal obligations, and regulatory requirements, while maintaining accurate records and managing all administrative activities. The role requires building and maintaining strong relationships with clients, intermediaries, and internal teams. You will play a key part in delivering a high standard of service to both individual and corporate clients, ensuring their needs are met with professionalism, efficiency, and attention to detail.
Key Responsibilities
- Assisting senor staff with the efficient administration of a portfolio of trusts and companies.
- This will involve responding quickly to, as well as anticipating client requests/needs, keeping clients informed of progress in relation to all aspects of the service provided and maintaining regular contact with clients.
- Attending to client needs in a timely, professional manner and maintaining knowledge and control over assets and activities of trusts and companies administered, including Co-ordinate communication with the team, directors and trustees, arrange board meetings.
- Prepare minutes, agendas, action points for review meetings.
- Ensure any payments are made accurately and in a timely manner.
- Liaise externally with banks e.g. opening/closing accounts, completion of loan documentation.
- Monitor bank accounts, payments, receipts and records therein.
- Liaise with other advisers including the banks, investment managers, lawyers and asset managers.
- Setting up and maintaining accurate and complete records for trusts and companies, within Viewpoint.
- Recording billable time
- Ability to recognise and identify problems and risks and report these appropriately.
- Ensuring compliance with policies and procedures and relevant legislation and regulatory requirements.
- Understand and be able to demonstrate understanding of AML related procedures relevant to the role.
- Keep up to date with new developments in Trust and Company services and legislation.
- Identify and escalate potential problems or risks promptly and appropriately.
- Ensure Risk Assessments together with other reviews, filings and repetitive tasks are completed within deadlines.
- Strong attention to detail and a firm commitment to accuracy are essential skills for minimising unnecessary cost to the company.
- Ensure timesheets are completed accurately and submitted promptly each week.
Key Skills & Experience
- 2+ years' experience within a fiduciary administration role.
- Good all round interpersonal and communication skills, both written and verbal
- Good knowledge of trust concepts and practices and knowledge of practical trust and company administration, together with broad accounting knowledge
- Experience working within a flexible work environment with the ability to work on several clients' affairs at the same time.
- Good organisational and document management skills
- Proficient in Microsoft Office and compliance/CRM software
- High attention to detail and good analytical skills.
