Executive Administrator
Isle of Man
Permanent
Our client seeks an Executive Administrator to join their team.
This mid-level executive role serves as the operational backbone of the office, bridging high-level administrative governance, specialised industry invoicing, and vendor infrastructure support to ensure seamless client delivery and strict regulatory compliance.
Key Responsibilities:
- Manage specialised client billing workflows, including drafting accurate advisory engagement letters and tracking complex corporate accounting fees.
- Coordinate accounts receivable and accounts payable; track time-billable hours and proactively follow up on outstanding client invoices.
- Supervise daily operational banking, corporate expense reconciliation, and bookkeeping inputs.
- Partner with the firm's external accountants to prepare corporate tax filings, payroll, and monthly financial reports.
- Direct all physical and digital office operations, spatial planning, and procurement of administrative assets.
- Manage third-party vendor relationships, including specialised IT infrastructure providers, software subscriptions, and corporate utilities.
- Standardise, document, and enforce office Standard Operating Procedures (SOPs) to maximise team efficiency.
- Implement workplace health, safety, and business continuity plans.
- Enforce institutional data privacy and records management policies to protect high-net-worth client confidentiality.
- Maintain hyper-secure physical and digital archive storage, ensuring compliance with strict data protection frameworks.
- Assist in managing regulatory compliance tasks, including standard Know Your Customer (KYC) and Anti-Money Laundering (AML) document collection for onboarding maritime and aviation clients.
Key Skills and Experience:
- 4+ years of professional administrative or office operations experience, ideally within professional services (tax, legal, fiduciary) or the corporate yachting/aviation sectors.
- AAT Level 3/4 Diploma, BTEC National Diploma in Business, or a related RQF Level 3 or 4 qualification in Business Administration/Finance.
- Hands-on experience with cloud accounting platforms (e.g., Xero), billable hours/timesheet tracking software, and secure document management systems.
- Strong operational financial literacy, meticulous organisational capabilities, absolute discretion when handling sensitive financial data, and polished communication suited for a premium niche industry.
Your specialist: Danielle Dennis
Quote job ref: 16953
Hi, I'm your specialist Danielle and I can't wait to hear from you about this job. You can simply submit your CV or call me on 678144 with any questions.
