Executive Legal Assistant

• High-level planning and management of the Managing Principal Lawyer's time to enable them to focus on delivering strategic objectives and business goals
• Proofread/edit/draft documents and communications from the Managing Director (including agendas and minutes)
• Manage workflow - ability to filter and assess the importance of incoming requests is critical
• Email and Diary management - personal and professional
• Ensuring Managing Principal Lawyer has relevant documents for meetings, indexed and packaged
• Screen all telephone calls and re-direct where appropriate to others within the team
• Create/coordinate all presentations and diagrams for the Managing Principal Lawyer both internally and externally
• Arrange all travel requirements for both Managing Principal Lawyer (for personal and work travel) and internal colleagues visiting (domestic and international)
• Coordinate meetings with both internal and external stakeholders across various time-zones
• Prepare monthly accounting reconciliation of corporate card expenses and expenses incurred personally for business to be reclaimed as business expenses
• Maintain an effective and efficient online filing system
• Review, design and document appropriate and comprehensive policies and procedures as required by the Managing Principal Lawyer
• Administration support for Managing Principal Lawyer's external commitments including charities, committees, conferences, training and professional studies
• Assist with the organization and management of the Managing Principal Lawyer's personal affairs
• Generally to ensure the smooth running of the Managing Principal Lawyer's office and to provide them with a high level of administrative, legal and company secretarial support

• Proven experience supporting C-suite executives in a fast-paced, international environment
• Strong legal secretarial skills, including document drafting, proofreading and preparation of agendas and minutes
• Practical and self-managing, with the ability to independently assess, prioritise and manage high volumes of incoming work and requests
• Skilled in company secretarial duties, including maintaining accurate records, supporting governance activities and liaising with internal and external stakeholders
• Experience managing global stakeholders across multiple time zones with professionalism and discretion
• High attention to detail with extensive experience in diary management, travel coordination (domestic and international) and meeting preparation
• Financial administration skills, including invoicing, corporate card reconciliations and expense management
• Competent in preparing polished presentations, diagrams and business communications
• Ability to design, review, and implement administrative policies and procedures to enhance operational efficiency.
• Professional, proactive and solutions-focused, capable of fielding a wide range of administrative, legal and operational matters
• Comfortable supporting external commitments such as charity work, conferences and professional development activities

Your specialist: Angie Westmorland

Quote job ref: 15725

Hi I'm Angie, I am working on this amazing opportunity with one of the Island's leading employers, click apply now and I will be in touch.

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