HR Assistant

• Manage the recruitment inbox and respond to candidate queries.
• Coordinate interview scheduling and prepare interview documentation and scoring grids.
• Maintain accurate recruitment records and candidate files.
• Support student events, careers initiatives and work experience placements.
• Coordinate travel arrangements for new and departing employees within the South Atlantic region

• Draft and issue offer letters and contracts.
• Ensure all signed starter documentation is received prior to start date.
• Complete onboarding checklists, system setup and benefits administration.
• Conduct pre-employment screening including references, qualification checks and finance checks.
• Assist in preparing and tracking documentation for work permits, visas, medical and dental clearances.
• Arrange accommodation for business visitors and overseas hires where applicable.
• Coordinate induction scheduling and documentation.
• Process probation outcomes.

• Process starters, leavers, transfers and contractual changes accurately.
• Manage the HR Admin inbox and respond to employees queries, or escalate further within the HR team
• Draft confirmation letters for changes to employment terms.
• Maintain HR systems and employee records ensuring data accuracy.
• Track time-bound contracts and flag upcoming renewals.
• Prepare contract renewal documentation in line with legislative requirements.
• Maintain accurate records of housing and work permits, visas etc.
• Administer healthcare changes and benefits updates.
• Process work anniversary gifts and long-service awards.
• Raise Purchase Orders for HR invoices as requested by the team

• Record and monitor employee absence data ensuring medical certificates are received.
• Prepare monthly absence reports and ensure return-to-work documentation is completed.

• Manage training requests, approvals and training agreements.
• Maintain accurate training records and learning system updates.
• Support wellbeing and engagement initiatives across all regions.
• Administer the Academy recruitment logistics and support regional careers events.

• Maintain GDPR-compliant electronic filing systems.
• Ensure accurate and secure handling of sensitive employee data.
• Administer regional insurance renewals and healthcare notifications.
• Support audit preparation and documentation retrieval.
• Understand and comply with the licence and other regulatory rules applying to the position.
• Understand and comply with the Data Protection Law, Health and Safety responsibilities as it relates to the position
• Work in accordance with the safety procedures and safe working policies
• Undertake appropriate security awareness training covering information security, data protection, financial crime and payment card data and comply with their information security responsibilities.
• Due to the nature of this position, the postholder must hold a satisfactory Basic Police Disclosure.

• CIPD Level 3 qualified (or working towards)
• Previous HR administration experience within a fast-paced commercial environment
• Excellent written and verbal communication skills
• Highly organised with the ability to manage competing priorities
• Self-motivated and able to work independently and collaboratively
• Strong attention to detail
• Confident IT and HR systems user
• High level of confidentiality and professionalism

Your specialist: Angie Westmorland

Quote job ref: 16386

Hi I'm Angie, I am working on this amazing opportunity with one of the Island's leading employers, click apply now and I will be in touch.

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