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HR Assistant

Isle of Man
Permanent
Our client seeks an experienced and qualified HR Assistant to join their team.
 
This is a fantastic opportunity to join a high-performing HR team supporting the full employee lifecycle across multiple operating jurisdictions. Working in a dynamic, commercially driven environment, you will play a central role in delivering a first-class HR administration service - from recruitment coordination and onboarding through to absence management, employee changes and learning support.
 
Key Responsibilities:  
  • Plan, prioritise and manage a high-volume HR administration workload, recognising urgent and interdependent activities and escalating conflicts as required.
  • Coordinate end-to-end recruitment administration, including inbox management, candidate queries, interview scheduling, agency liaison and accurate record-keeping.
  • Manage the offer, screening and onboarding process - preparing contracts and offer letters, coordinating pre-employment checks, arranging system and benefits set-up and scheduling inductions. $2022;
  • Process starters, leavers, transfers and contractual changes, maintaining accurate and auditable HR records throughout.
  • Manage the HR administration inbox, responding to routine queries and escalating matters that require advice or further consideration.
  • Maintain and monitor time-bound records including work permits, visas and housing permissions, preparing renewal documentation in a timely manner.
  • Administer healthcare, benefits changes and long-service recognition programmes.
  • Maintain accurate absence records, monitor medical certificates and return-to-work documentation, and prepare monthly absence reports.
  • Support sickness benefit processing in liaison with Payroll and relevant government bodies.
  • Maintain GDPR-compliant electronic filing systems and undertake regular data-quality checks across HR systems, personnel files and operational trackers.
  • Support audit, regulatory review and reporting activity with accurate records and information.
  • Administer training requests, learning system records and support wider engagement and wellbeing initiatives.
  • Communicate professionally and diplomatically with candidates, employees, managers and external providers.
  • Recognise and escalate employee relations, legal, data protection or reputational risks promptly.
 
Key Skills and Experience:
  • CIPD Level 3 qualified.  
  • Practical HR administration experience within a fast-paced commercial environment.
  • Exceptional organisation, planning and prioritisation skills.
  • Excellent written and verbal communication skills.
  • Resilient and adaptable when managing changing priorities and sustained periods of high workload.  
  • Sound judgement, discretion and diplomacy when handling confidential or sensitive matters.  
  • Strong attention to detail with a commitment to accuracy.
  • Confident IT and HR systems user.
  • A satisfactory Basic Police Disclosure will be required for the successful candidate.
 
This is a permanent role offering a competitive salary, with genuine scope to develop your HR career within a progressive, forward-thinking organisation that champions technology, learning and community.  
Your specialist: Danielle Dennis
Quote job ref: 16948

Hi, I'm your specialist Danielle and I can't wait to hear from you about this job. You can simply submit your CV or call me on 678144 with any questions.

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