Administrator / Receptionist
Isle of Man
Permanent
Our client seeks an Administrator/Receptionist to join their join.
This position serves as the first point of contact, while maintaining daily operational efficiency across the office. The successful candidate must have excellent communication skills and a genuine passion for high-quality administration.
Key Responsibilities:
- Serve as the primary, professional face of the office, handling all in-person, phone and email correspondence.
- Manage the visitor log and maintain a welcoming office environment.
- Open, distribute, and save all incoming and outgoing correspondence from Members, the public and other professionals.
- Assist with the production and distribution of the Company's newsletter to Members.
- Maintain open communication and liaison with contractors.
- Maintain the organised filing system, including organising, scanning, and archiving physical files.
- Update and maintain the register of Members on all platforms, including files, website and contact database.
- Assist with basic finance support.
- Maintain office supplies and ensure the efficient running of the reception and meeting areas, including booking and scheduling building maintenance work..
- Set up and clear away meeting rooms as required.
- Assist with general website maintenance.
- Manage office communications (including phones and emails) and provide seamless cover for colleagues during periods of leave.
- Provide general administrative support to colleagues.
- Schedule meetings and appointments for staff and Committee members.
- Assist with the general administration of events (booking venues, organising catering, sending invitations).
- Attend Company events as required.
Key Skills & Experience:
- Experience in dealing with the public is essential.
- Experience in the legal sector would be helpful, but is not necessary.
- Excellent verbal and written communication skills.
- Excellent organisational abilities.
- Self-motivated and self-sufficient, able to show initiative and work independently.
- A passion for high quality administration and communication.
- Ability to think critically about processes and identify areas for improvement.
- Approachable, positive, and helpful attitude.
