Executive Officer
Isle of Man
Temporary
Our client looks for an Executive Officer to assist their team on a 3-month contract.
Role Profile: Take ownership of and undertake the administration for the team and processes, including but not limited to questions, statistical and record database maintenance, swift and accurate responses as necessary. You will be required to work with discretion, diplomacy and with sound judgement, leading in the development of improved systems of work. Working as part of a small cohesive team, through shared competence and resilient working. You will have a high degree of resilience and adaptability, with the ability to work in a very fast-paced and demanding position.
Key Responsibilities:
- Deliver the Department's Programme by ensuring proactive, accurate and timely progression of all necessary Business in accordance with the timetable for submission.
- Provide pro-active advice and support, in line with the Values and Behaviours,
- Assist with the research and preparation of questions (both written and oral).
- Undertake the accurate administration in accordance with procedures, checklists and deadlines.
- Preparation of Meeting Packs, both electronic and hard copies
- Manage and maintain any reports, statistical or otherwise, requested of you, in line with the relevant procedures.
- Support the provision of administrative functions.
- Actively plan and co-ordinate revisions to administrative procedures and systems and devise innovative ways to streamline processes, utilising current and future technology including AI.
- Take and maintain accurate notes of meetings, regularly monitoring the progress of actions arising from such.
- Ensure that your knowledge is shared, by contributing to the ongoing knowledge management, by proactively documenting procedures, both accurately and to the required level of detail.
- Ensure good record keeping in line with GDPR and also support any responses to Freedom of Information requests.
Key Skills and Experience:
Essential:
- Experience of working collaboratively with a range of individuals at all levels
- Experience in producing accurate and informative written materials, including minutes,
- reports, briefing papers etc
- Experience in producing accurate and informative written materials, including minutes,
- reports, briefing papers etc
- Experience of working to strict deadlines with a proven track record of delivering results
- Has open conversations
- Builds supportive and positive relationships with colleagues, internal and external stakeholders and agencies
- Is professional and credible
- Ability to balance conflicting demands and priorities
- Strong working knowledge of IT systems, MS Applications, MS Teams, databases and reporting systems
- Experience of planning and co-ordinate revisions to administrative procedures and systems and devise innovative ways to streamline processes, utilising current and future technology including AI.
- Excellent administrative skills working to a high level of accuracy, with close attention to detail
- Well organised and a methodical approach to work
- Adaptable and able to work flexibly and with ambiguity
- Excellent interpersonal and communication skills, both written and oral
- Innovative and supportive of change
- Able to work effectively in a fast-paced dynamic environment and to tight deadlines
Desirable:
- Previous Office Experience.
- Good working knowledge of, or be willing to learn policies and processes
- Ability to work confidently and professionally in a environment
Your specialist: Mark Burman
Quote job ref: 16302
Hi, I'm Mark and I look after all the temp / contract roles. If this exciting job sounds up your street, please submit your details, we look forward to hearing from you.
