Legal Secretary
Isle of Man
Permanent
Our client is seeking a Legal Secretary to join their team.
Key Responsibilities:
- Screening of telephone calls for relevant colleagues and the wider department when necessary.
- Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems.
- Typing various types of correspondence, as well as copy and occasional audio typing.
- Scanning correspondence if received in hard copy only, documents and bundles and saving to the relevant client file.
- Maintaining relevant individual diaries with meetings and deadlines including reminders.
- Arranging and booking client and business development meetings.
- Researching and making travel arrangements, co-ordination of itineraries for meetings on and off island and registration of conferences/seminars.
- Preparing draft bills and fee notes for processing and sending out to clients.
- Filing of emails, attachments (correspondence and documents) and other documentation on document management system and hard filing system on a regular basis.
- Closing and archiving files including the preparation of archive schedules.
Key Skills & Experience:
- Must have a minimum of three years' previous secretarial experience in a professional environment.
- Strong time management skills and ability to prioritise workloads.
- Ability to operate as part of a team and build relationships within the business.
- Excellent communication skills, both verbal and written.
- Highly organised with outstanding attention to detail and high levels of accuracy.
- Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous.
- A team player with a flexible attitude towards work.
- A calm demeanour and a 'can-do' attitude.
