Legal Secretary

• Screening telephone calls and monitoring emails for fee earners.
• Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems.
• Maintaining fee earner diaries and scheduling meetings and appointments.
• Arranging and booking client and business development meetings on behalf of relevant fee earners.
• Researching and making travel arrangements, co-ordination of itineraries for meetings on and off Island and registration of conferences/seminars.
• Preparing draft bills and fee notes for processing and sending out to clients.
• Liaising with the E-Billing Team.
• Opening new client files and matters on the internal database system.
• All filing of emails, attachments and other documentation on document management system and hard file system as required.
• Collect internal and external mail throughout the day and pass relevant correspondence to fee earners.
• Closing files.
• Supporting multiple fee earners with administrative duties such as processing business expenses and ad hoc time recording.
• Preparation of couriers and special deliveries.
• Ad hoc reception support.
• Any other secretarial duties which may be required from time to time.

• Legal secretarial experience preferred.
• Outstanding attention to detail and high levels of accuracy.  
• Excellent interpersonal and communication skills.
• High degree of professionalism, integrity and confidentiality.
• Excellent time management and organisation skills, able to adhere to tight deadlines.
• A calm demeanour and 'can-do' attitude.
• Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous.

Your specialist: Danielle Dennis

Quote job ref: 16640

Hi, I'm your specialist Danielle and I can't wait to hear from you about this job. You can simply submit your CV or call me on 678144 with any questions.

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