Project Management Office/Procurement Manager

Isle of Man

Permanent

Our client seeks a Project Management Office/Procurement Manager to join their team.

Role Profile: This is a combined role to develop and implement best practices and covers key areas across both PMO and Procurement functions. Ensure portfolio of programmes and projects are delivered efficiently and consistently across the organisation. This role involves maintaining and refining project management standards and methodologies to bring uniformity and quality to project delivery. Manage day-to-day PMO activities and provide guidance to project managers to follow to deliver successful outcomes and periodically review and refine governance standards. Manage monthly Capital Review Board (CRB) meeting to ensure timely and accurate updates are provided to support effective CRB decision making and information flows from CRB to project managers.

Attend programme/project steering committee as required to support, provide guidance and oversight throughout the project lifecycle and quality assurance information provided to CRB.

Support the company's procurement of goods and services to ensure the cost-efficiency and quality of suppliers and lead contractual negotiations to secure best outcomes. Manage and oversee procurement processes, guiding policies and processes to support the evolving function to meet business needs leveraging new technologies. Support and deputise for the Head of PMO, Procurement and Governance (HoPPG), as necessary.

Key Responsibilities:

CRB and Annual Capital Allocation (ACAL)

Define, develop, and prioritise business projects with department managers, sponsors and CRB as part of the Annual Capital Allocation List (ACAL) process.
Lead ACAL business case and stakeholder reviews in line with governance standards
Coordinate production of CRB status reports and provide quality assurance on updates.

Project Governance and Oversight

Maintain the project governance framework including guidelines.
Support project managers throughout the project life cycle (e.g. stage gate sign-off) including the review and coordination of change requests.
Oversee Tier 1 to 3 projects and programmes to support successful project outcomes and ensure compliance with the groups governance.

Management Information

Maintain and review the PMO portfolio dashboard to highlight progress and any variances.
Develop and maintain a centralised overview of project resource versus demand to highlight potential resource challenges and make recommendations to CRB, Steerco, etc.
Develop and maintain a centralised overview of portfolio timelines and interdependencies.

Procurement & Contract Negotiation

Analyse company spend patterns to identify cost-saving opportunities and efficiency gains.
Identify cost-saving opportunities and negotiate favourable terms with suppliers.
Support the HoPPG with development and implementation of procurement strategies to meet business objectives and mitigate risks whilst leveraging opportunities.
Manage periodic reviews of Strategic suppliers across the group of companies and support the HoPPG with QBRs with strategic suppliers.
Collaborate with internal stakeholders to define procurement requirements and lead the end-to-end procurement lifecycle from RFI/RFQ/RFP to contract award for selected procurement , as required by HoPPG.
Negotiate complex SLAs and commercial terms for certain key suppliers to secure the best possible outcome (maximise value and minimise risk) whilst maintaining relationships.
Negotiate property lease agreements and renewals to secure the best possible outcomes and support the HoPPG with strategic reviews and recommendations

Continuous Improvement

Optimise PMO and Procurement processes to reduce overall cost/time to deliver services/products/projects and leverage evolving technologies including AI.
Identify process improvement opportunities based on industry best practice, project and procurement reviews, etc., to refine and improve the PMO and Procurement function.

Leadership

Provide leadership and guidance across the PMO and Procurement functions fostering a culture of accountability and continuous improvement.
Working with the HOPPG support the development of management KPIs and development of reporting packs/dashboards.
Provide training, guidance and support to staff involved in procurement processes and/or managing projects to support successful outcomes.

In addition, the person will be required to

Understand and comply with the licence and other regulatory rules, Data Protection Law applying to the position.
Understand and comply with the Health and Safety
Work in accordance with the safety procedures and safe working policies
Undertake appropriate security awareness training covering information security, data protection, financial crime, and payment card data and comply with their information security responsibilities.
Due to the nature of this position, the postholder must hold a satisfactory Basic Police Disclosure

Key Skills and Experience:

Essential

Strong understanding of project management methodologies and best practices with a proven track record of managing projects and experience of the PMO function.
Strong leadership skills to motivate and guide project/programme teams resolve conflicts, and ensure everyone is working towards project success and ability to work under pressure.
Proven track record in managing/facilitating organisational change, as projects/programmes often involve changes to people, process and technology.
Strong negotiation and contract management skills
Excellent communication and interpersonal abilities.

Highly Desirable

Strong ability to align project, programme and procurement outcomes with strategic goals.
Capability to identify and address conflicts at project/programme and supplier level whilst maintaining positive relationships.
Strong ability in collecting and analysing data to assess portfolio and procurement performance and provide regular reports to stakeholders.
Formal project management qualification (e.g. Prince2 or similar) would be advantageous.
Five years of experience in a project management and/or procurement role.

Personal/Behavioural attributes:

Excellent organisational skills and ability to prioritise and multi-task in a high-pressure environment.
Excellent verbal and written communication and interpersonal skills.
Highly self-motivated and a proactive approach to PMO, Project and Procurement management.
Team-oriented and skilled in working in collaborative environments with a strong emphasis on building long term relationships.
Enthusiastic and will act as an ambassador for the PMO and Procurement function by leading by example.
Critical thinker and problem solver to overcome challenges.
Adaptable and open to change with a desire for continuous improvement.
Strong attention to detail.
Proficiency in Microsoft Office products (especially excel) and experience of project and portfolio management platforms.

Your specialist: Debbie Amankwa

Quote job ref: 16383

Hi, I'm Debbie and I look forward to receiving your submission for this fantastic opportunity with this business.