Receptionist
Isle of Man
Temporary
Our client seeks a Temporary Receptionist to assist their team.
Role Profile: To create a professional and friendly impression to all clients and visitors to the Company's offices. To assist with the organisation and smooth running of the office and the provision of a high standard of service for clients.
Key Responsibilities:
- Welcoming clients in a professional, timely and friendly manner in person, by telephone and by email whilst maintaining client confidentiality at all times.
- Assisting clients with the completion of any client questionnaire forms etc.
- Acting as a witness to clients'/Advocates' signatures
- Taking and relaying messages and providing any necessary information to callers
- Checking the answerphone every morning and dealing with any messages appropriately
- Ensuring knowledge of staff movements in and out of the office
- Representing the business with a positive attitude and professional appearance
- Maintaining office security by following procedures and monitoring logbooks for telephone calls and visitors
- Maintaining a staff register throughout the day to assist in Health & Safety procedures and in particular in relation to evacuating the office due to emergencies/fire drills
- Maintaining a safe, clean and welcoming reception area
- Handling incoming and outgoing mail and other material to include the scanning in of all incoming mail and the subsequent filing of the documents in the practice management system
- Looking after all meeting rooms and arranging any necessary client refreshments and catering for meetings
- Assisting Fee Earners in the booking of meeting rooms
- Processing cheques in the Accounts Manager's absence
- Maintaining and ordering office supplies
- Ensuring the operation of office equipment such as photocopiers/printers and organising any necessary repairs
- Providing general administrative and clerical support throughout the Company
- Checking the Company's “Info” email inbox and dealing with any emails received in an appropriate manner
- Work to deliver and uphold the Company's values
Requirements:
- Previous experience in a similar role
- Knowledge of Microsoft office and all its functions
- Excellent communication skills
Your specialist: Mark Burman
Quote job ref: 16121
Hi, I'm Mark and I look after all the temp / contract roles. If this exciting job sounds up your street, please submit your details, we look forward to hearing from you.
