Senior Statutory Administrator
Isle of Man
Permanent
Our client seeks a Senior Statutory Administrator to join their team.
Role Profile: You will work as part of the Fiduciary Services Team, dealing with all aspects of statutory administration for multi-jurisdictional trusts and companies. The role covers the full lifecycle of entities, from incorporation to liquidation, and includes responsibility for statutory compliance, filings, and operational support across multiple jurisdictions.
Key Responsibilities
Core Statutory Administration
Perform all aspects of statutory administration from company incorporation through to liquidation, including:
- Incorporations, name reservations, and drafting of Memorandum and Articles of Association
- Liquidations, dissolutions, and migrations (in and out of jurisdiction)
- Changes to directors, shareholders, registered office/agent, and company name
- Maintenance and filing of Registers of Directors, Charges, and Beneficial Ownership
- Preparation and submission of Annual Returns, Confirmation Statements, and other statutory filings (e.g., Companies House, IOM Registry, BVI, UK)
- Drafting and filing of minutes, resolutions, and statutory declarations
Operational & Compliance Support
- Maintain company records, including due diligence, beneficial ownership registers, and seal registers
- Prepare, issue, and maintain share certificates and related statutory documents
- Arrange for notarisation and apostille of documents as required
- Process and reconcile statutory payments, including agent fees, registry charges, and credit card disbursements
- Manage portal-based filings and ensure all documents are submitted and deadlines met
- Support compliance workflows, including risk and annual client reviews, tax residency checks, and FSA returns
- Draft and maintain statutory procedures and ensure all are updated on internal systems
Client & Internal Liaison
- Liaise with clients, professional advisors, intermediaries, registered agents, and Key Account Managers
- Provide administration support to team members and assist with in-house and group client matters
- Coordinate with legal, finance, and IT teams to ensure statutory requirements are met
- Draft external director responsibility letters and other jurisdiction-specific attestations as required
Reporting & Ad-hoc Projects
- Run and review group and management reports, including ad-hoc statutory and compliance reports
- Participate in ad-hoc projects and support new business processes, including entity onboarding and closure workflows
- Monitor and chase closure workflows and inter-office dependencies to ensure timely completion
General
- Keep up to date with jurisdictional changes and statutory requirements
- Follow policies and procedures, contributing to risk mitigation and continuous improvement
- Demonstrate an understanding of transactions and maintain files in a correct manner
- Be able to work independently while contributing to a team environment
- Participate in ad-hoc projects when required
Key Skills and Experience:
- Minimum of 4 years' experience in statutory administration of multi-jurisdictional companies; trust administration experience is an advantage
- Strong knowledge of statutory requirements in the Isle of Man, UK, BVI, and other relevant jurisdictions
- Have the ability to work as a member of a team
- Have the ability to communicate effectively with clients, staff and management in a number of different jurisdictions
- Be highly organised with a systematic work method and good attention to detail
- Have excellent client relationship skills and an international outlook
- Have an ability to prioritise and plan a challenging workload
- Contribute to team work ethos
- Be computer literate with a good knowledge of MS Office
Your specialist: Debbie Amankwa
Quote job ref: 16306
Hi, I'm Debbie and I look forward to receiving your submission for this fantastic opportunity with this business.
